Student System Modernization

Project Overview

Welcome to the Student System Modernization website! 

WCU’s current student information system (SIS) is myWCU. The SIS serves as the central record hub for student information, academic records, student financial and financial aid information, and biographical information. The SIS is used by students to register for classes, see their degree progress, pay their bill, accept their financial aid and many other critical student experience tasks.

WCU is committed to continually improving the services and user experience offered in the student information system, and therefore are embarking on a project to modernize the student information system.

WCU is beginning implementation of the Banner Student Information System to replace myWCU.

Project Team

Project Sponsor

Name Title
Megan Jerabek Senior Associate Vice President for Academic & Enterprise Systems

Project Leads

Functional Lead

Name Title
Karissa Zerr Senior Business Analyst

Technical Leads

Name Title
Edward Fingland Systems Architect
Tom DiCamillo Ellucian Architect

WCU Project Manager

Name Title
Tiffany Marsilio Project Manager

Ellucian Project Manager

Name
Shamita Singh

Advisory Group

The AVPs and Directors whose work is impacted by the SIS transition. This is the Advisory team for Spring/Summer 2022. The Advisory team will need to expand in Fall 2022 to include additional representation from faculty, student affairs, and other areas. 

Department Name Title
Student Financials Colleen Corrado Assistant Vice President of Student Financial Services and Bursar
Financial Aid Dan McIlhenny Executive Director Financial Aid
Undergraduate Admissions Sarah Freed Associate Vice President of Admissions
Graduate Admissions Sarah Freed Associate Vice President of Admissions
Graduate Records Vanessa Johnson Interim Dean of the Graduate School
Graduate Records Lisa Calvano Incoming Associate Dean of Business and Public Management
Institutional Research Lisa Yannick Associate Vice President
Institutional Effectiveness and Planning
Finance Brenda Small Associate Vice President for Finance and Business Services
Budget Ilene Mates Associate Vice President for Budget & Financial Planning
Information Services & Technology  JT Singh Senior Associate Vice President and CIO
College Dean Jen Bacon Dean, College of Arts and Humanities
College Dean Scott Heinerichs Dean, College of Health Sciences
College Dean Evan Leach Dean, College of Business and Public Management
College Dean Desha Williams Dean, College of Education & Social Work
College Dean Radha Pyati Dean, College of the Sciences and Mathematics
College Dean Chris Hanning Dean, Wells School of Music
College Dean Mary Page Dean, University Libraries
Faculty Workload Mary Pat Werley Assistant Vice President for Academic Budgets and Resource Planning
Human Resources Bill Helzlsouer Associate Vice President for Human Resources
Payroll Stacy Smith Payroll Manager
Academic Program Inventory Advisor Josh Auld Incoming Associate Provost
Student Affairs Lisa Montgomery Director of Family Engagement & Student Ombuds

Team Leads

The representative/ primary point of contact for each functional area. These individuals will be responsible for learning the new system, engaging in working sessions to determine system configuration, leading/coordinating testing and training for their functional area.

Department Name Title
Student Financials Janice Naulty Associate Director of Student Financials
Registrar Molly Alberts Senior Associate Registrar 
Degree Works Rachel Komlos Senior Associate Registrar
Financial Aid Tori Nuccio Deputy Director of Financial Aid
Undergraduate Admissions Lauren Lang Deputy Director of Undergraduate Admissions
Graduate Admissions Laura Sturgill Data Systems and Project Manager
Graduate Records Dawn Renta Director of The Graduate School Operations
Institutional Research

Rommel Guadalupe

Barbara Dyroff

Director of Data Management and Business Intelligence

Systems Analyst

Finance Kathleen Flanagan Senior Business Analyst
Budget Office William Hillegeist Budget Planning Analyst
Information Systems & Technology Peter Calvert Director, IT Strategic Planning & PMO
Faculty Workload Cindy Cheyney Assistant Dean
Payroll  Stacy Smith Payroll Manager
Student Affairs Amanda Thomas

Executive Director of Assessment and Planning

Faculty Workload Kelly Smith

Budget Manager

Implementation Team

Comprised of Team Leads, central business analysts, and AES developers.

Department Name Title
Academic & Enterprise Systems Shereen Majeeth Developer
Academic & Enterprise Systems Pat Lenzi Developer
Academic & Enterprise Systems Danielle Zimmerman Senior Systems Designer
Academic & Enterprise Systems David Thiel Security Architect
Academic & Enterprise Systems Josh Rodriguez Developer
Academic & Enterprise Systems Derek Cohenour Assistant Director of Enterprise Systems 
Academic & Enterprise Systems Lesley Reiter Business Analyst
Academic & Enterprise Systems Jenna Krier  Manager of OnBase Systems
Academic & Enterprise Systems Michael Hyjurick OnBase Coordinator
Academic & Enterprise Systems Matt Bilko Business Analyst

 

Timeline

This strategic project is many years in the making. Below is an overview of the historical work and work ahead. 

WCU Project Timeline: January 2022 - Project Kickoff, March 2023 - Implementation of PASSHE Base Solution, August 2023 - Admissions: Fall 2024 applicants, October 2023 - Financial Aid, February 2024 - Registration: Fall 2024, July 2024 - Student Financials, August 2024 - All students, faculty, staff in new system for Fall 2024

Date  
March 2023

Implementation of PASSHE Base Solution​.

January 2022 Final contract expected to be executed and project begins.
November 2021 Final scope of work defined.
Fall 2021 WCU works with PASSHE colleagues to draft the scope of work, identify implementation approach, and implementation timeline.
Summer 2021 Ellucian is the selected vendor.
January 2020 WCU works with PASSHE colleagues to draft the Request For Proposals (RFP). This RFP outlines all the system requirements that would be utilized to score the effectiveness of vendors to meet the requirements of the project .

Please stay tuned for project milestones and more information regarding the implementation approach.

Training & Documentation

To create an Ellucian Customer Center account please visit the Ellucian Customer Center website to self-register. Click Sign Up and self-register using your WCU email address.  Once you have established your login, you can access the On-Demand Training site and Documentation through the Customer Center, under Resources.   Below is a list of recommended training:

Review of the system functionality 

  • Banner Overview (Banner General)  
  • Banner Overview and Navigation (Banner General) 
  • Banner 9 Self-Service Overview (Banner General)

Learning Plans - Student 

  • Admission Officer Learning Plan (7 courses) 
  • Registrar Learning Plan (49 courses) 
  • Curriculum Manger Learning Plan (12 courses) 
  • Maintain the Course Catalog Learning Plan (5 courses) 
  • Manage the Class Schedule Learning Plan (6) 
  • Manage General Student Records Learning plan (2 courses 
  • Graduation Officers Learning Plan (6 course) 
  • Accounts Receivable Office Leaning Plan (12 courses) 
  • Scheduling Manager Learning Plan (11 courses)

Learning Plans - Financial Aid

  • Financial Aid Manager Learning Plan (9 courses) 
  • Financial Aid Specialist Learning Plan (12 courses) 
  • Loan Officer Learning Plan (9 courses) 
  • Student Employment Specialist Learning Plan (4 courses) 
  • Application Processor Learning Plan (18 courses) 
  • IT Support Lead Learning Pan (9 courses) 

Degree Works

  • Banner Student and Ellucian Degree works Demo 
  • Degree works Demo 
  • Degree Works Responsive Dashboard demo 

Questions & Calls for Engagement

Use this link to submit your questions about the Student System Modernization project. 

Complete this form to express interest in getting involved with the project. 

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