Employer Reimbursement Plan

This plan allows participants to defer their tuition payments until the completion of the semester, with no finance or interest charges. West Chester University's Employer Reimbursement Plan is designed for students whose employers offer reimbursement for tuition charges, upon completion of the semester.

Eligibility

Participation in the plan is open to all actively enrolled WCU students. You must be in good financial standing with the University with no outstanding balances.

You must complete and submit the online application and your employer representative must confirm your eligibility for each semester or session which you intend to use your tuition benefits.

Application Process

To apply for the Employer Reimbursement Plan, you must complete the online application and your employer must approve it. Your enrollment in the plan will not be complete until your employer approves. The application process works as follows:

1. Submit the online application. In your application, you will provide contact information for your supervisor or employer representative who can approve your participation in the plan.

2. You will receive an email confirmation of your application, and the supervisor or employer representative will receive a separate email request to approve your application.

3. You will receive an email from West Chester University confirming your official enrollment.

Application Deadlines

You must submit an online application for each session in which you intend to enroll in the Employer Reimbursement Plan. We must receive you completed application, including approval from your employer by the following dates:

  • Fall Semester 2024 ...............................................................September 3, 2024
  • Fall Term 2024 Session 1.....................................................August 29, 2024
  • Fall Term 2024 Session 2.....................................................October 24, 2024
  • Winter 2024/2025.................................................................December 12, 2024
  • Spring Semester 2025.........................................................January 28, 2025
  • Spring Semester 2025 Session 1.....................................January 24, 2025
  • Spring Semester 2025 Session 2.....................................March 20, 2025

 

Students admitted after the dates listed above should contact the Office of the Bursar for information.

Registration

Students are strongly encouraged to register for all sessions within the semester. Delayed enrollment may limit the benefits of this program. Financial holds are placed on student accounts with any unpaid balance.

Billing

Upon acceptance of your application and completion of your registration, a credit will be placed on your account reflecting the expected payment from your employer. This will prevent late charges from accumulating on your account and allow you to register for the next session at the regularly appointed time.

You will be responsible to pay all charges not covered by the plan. For example, if your employer is covering 75% of your tuition only, you will be required to pay the remaining 25% of tuition, plus any fees not covered by your employer. The balance that is not covered by the plan must be paid by your initial due date.

You may also elect to use our payment plan for the portion not covered under this plan. View the Payment Plan page for additional information.

Payments

All payments are due three weeks after the session grades are posted. You are required to pay the deferred portions of your bill whether or not you have completed the course work or have been reimbursed by your employer. Payment may be submitted online via TouchNet or in person with a check or money order payable to WCU by the dates listed below:

  • Fall Semester 2024 ..............................................................January 10, 2025
  • Fall Term 2024 Session 1.....................................................November 8, 2024
  • Fall Term 2024 Session 2....................................................January 10, 2025
  • Winter 2024/2025.................................................................February 14, 2025
  • Spring Semester 2025.........................................................June 6, 2025
  • Spring Semester 2025 Session 1.....................................April 4, 2025
  • Spring Semester 2025 Session 2.....................................June 6, 2025

**These dates are subject to change based on the academic calendar.

If you do not make payment by the required due date, the following sanctions will apply:

  1. A hold will be placed on future registration.
  2. You will be ineligible for the plan in the future.

Audits

West Chester University reserves the right to conduct random audits, which involve contacting your employer about your employment status.

Returned Payments

A $25 fee will be charged to your account for each payment returned by the bank for any reason. A late fee may also be charged, and you will be disqualified from the program.

Withdrawals

If you drop a class or withdraw from the University, all payments are due immediately. The normal University refund policy would then apply. For more information, please refer to the Refund Policy located on the Registrar's website.

For More Information

Please email ERPlan@wcupa.edu or contact the Bursar's Office at (610) 436-3079.

ERP Application

For tax purposes, all deferred employer credits for the spring term will be posted to student accounts after January 1st.