Faculty Personnel Items

Faculty Collective Bargaining Agreement Documents:

As a member of the Pennsylvania State System of Higher Education, West Chester University has entered into a collective bargaining agreement with the Association of Pennsylvania State Colleges and University Faculty (APSCUF) union that describes the policies for Probationary Faculty evaluation (Article 12.F). West Chester University also has a related, local agreement with APSCUF.

2019-2023 Faculty Collective Bargaining Agreement (CBA)

WCU Tenure and Promotion Policy

CBA & POLICY DATES AY 24-25

SUMMARY OF CHANGES 2020 LOCAL TENURE AND PROMOTION POLICY 10-5-23 

POLICY FOR CONFLICT OF INTEREST-EVALUATIONS, TENURE, & PROMOTION 

FACULTY PERFORMANCE REVIEW & EVALUATION SCHEDULE 

FACULTY EVALUATION EXCEPTION FORM 

CBA Promotion Policy Update (2010)

Probationary Faculty:

First-year Tenure Track Probationary Faculty Formative Evaluation Form

Probationary Faculty Classroom Checklist

Probationary Non-Classroom Checklist

Tenured Faculty:

Tenured Faculty Classroom Checklist

Tenured Faculty Non-Classroom Checklist

Temporary Faculty:

Temporary Faculty Non-Classroom Checklist

Temporary Faculty Review Checklist One Semester

Temporary Faculty Review Checklist for One Year - Full Time

Temporary Faculty Review Checklist for One Year- Part Time

Complete the electronic forms online and then save as .pdf files. If the document is a checklist for evaluation, please print only, as the checklists are not interactive. The documents can be printed to obtain the necessary signatures. Please be sure to use these updated documents in place of any that you may have on hand the electronic versions are updated regularly.

As in the past, the majority of the forms are printed on specific colors of paper. The color (ex: Salmon) is written at the top and the end/bottom of the form. If no color is noted, submit on plain white paper. After a form has been completed, please remember to save your work.

Please note that these documents are not to be sent electronically for submission or signature. Please follow the usual procedures/processes for signature or approval using a hard copy on the appropriate paper. As these forms are part of an application, they should be submitted as a complete package and not sent electronically. Please let us know if you have any questions at 610-436-3405.

PDF files require Acrobat Reader by Adobe. If you do not have this, you can download Acrobat Reader for free.

Peer Observation Guidelines:

Peer Observations Memo

Peer Observations Supplemental Information

Evaluation Forms - Committee, Chair, and Dean:

Department Chairperson Evaluation Documents

Department Committee Evaluation Form

Dean’s Faculty Evaluation Checklist

Tenure & Promotion Application:

TENURE AND/OR PROMOTION APPLICATION CHECKLIST 

TEP UPDATE & COVID IMPACT JOINT LETTER 

Promotion

APPLICATION FOR PROMOTION

Tenure

APPLICATION FOR TENURE

Complete the electronic forms online and then save as .pdf files. If the document is a checklist for evaluation, please print only, as the checklists are not interactive. The documents can be printed to obtain the necessary signatures. Please be sure to use these updated documents in place of any that you may have on hand the electronic versions are updated regularly.

As in the past, the majority of the forms are printed on specific colors of paper. The color (ex: Salmon) is written at the top and the end/bottom of the form. If no color is noted, submit on plain white paper. After a form has been completed, please remember to save your work.

Please note that these documents are not to be sent electronically for submission or signature. Please follow the usual procedures/processes for signature or approval using a hard copy on the appropriate paper. As these forms are part of an application, they should be submitted as a complete package and not sent electronically. Please let us know if you have any questions at 610-436-3405.

PDF files require Acrobat Reader by Adobe. If you do not have this, you can download Acrobat Reader for free.

• As provided for in Article 15.B., faculty are able to request to count time spent in a temporary or regular part-time, temporary full-time or regular full-time position at any university or any other regionally accredited or internationally acclaimed four year institution of higher education towards the probationary period at WCU.
• Generally speaking, requests for credit more than one year will only be approved in those instances where individuals have exceptional records supported by a substantial body of professional accomplishments.
• Departments are not authorized via the Collective Bargaining Agreement to guarantee tenure credit during the hiring process or at any time during the probationary period. The Department’s role is limited to making a recommendation to the Provost as the President’s designee. Departments are urged to carefully consider each request and are reminded that the process will be monitored to ensure that such requests have not created a de facto situation where the time spent in the probationary period is less than the five years as required by the Collective Bargaining Agreement for most faculty.
• The process may be initiated by either the faculty member or the department. If requested by the faculty member, they will initiate the procedure by submitting a written request to the department chair and Dean. The department chair will bring the request to the department, which will submit a written recommendation to the Dean within 4 weeks (of the academic calendar) of receiving the request, who will share this recommendation with the Provost as the President’s designee. The department is encouraged to use its normal process for decision making. As part of the review and approval process, the Provost may consult with the appropriate dean, consider the department recommendation and make a determination on the request. The faculty member and department chair will be informed in writing of the decision within 4 weeks of receiving the department's recommendation.
• Should the Provost, as the President’s designee, receive and approve a request for early tenure consideration before the successful completion (meaning the candidate did not receive ratings of needs improvement or does not meets professional standards in any area of evaluation in either year one or two) of the second year tenure track evaluation (which includes pre-employment i.e. during hiring process), the approval will stipulate that such credit will be applied to years three and later of the probationary period upon being renewed after the second year.
  Individuals approved to apply for early tenure may submit their materials at the next appropriate deadline following approval (i.e. November 1 for tenure & promotion or January 20 for tenure only) OR the applicant may choose not to apply for early tenure. Tenure applications and materials will be considered using the regular tenure and promotion process.
• A copy of the Provost's letter, as the President’s designee, granting early tenure application will be attached to the tenure application in the tenure dossier materials.
• Any semester a probationary faculty member is on a full leave from the University (with or without pay) will not be counted toward the required probationary period (Article 15.B).

Candidate Tenure and Promotion Portal:

Faculty OnBase review Portal User Guide

Login to Candidate Tenure & Promotion Portal