Office of Student Engagement

Other Helpful Tools

RamConnect Training Module 

Tutorial on how to delay send an email or schedule an email to be sent at a later date.

Set Up Officer Elections

Identifying and Validating New Member

Council of Organizations

Council of Organizations (COO) is a monthly meeting hosted by Student Engagement & Student Government Association. Each registered student organization is required to send at least one representative to each of these meetings. Should a representative not attend, your organization can lose access to space reservation abilities on campus or access to SSI account.   

All Council of Organization/Town Hall meetings will take place at 7:15 PM.  

Frequently Asked Questions: 

What if no one from my executive board can attend?  

You can appoint a general member to attend as a representative for your organization, and  they can report back to your executive board with important updates. Make sure that they check in for your organization so you get marked for attendance.  

What if no one in my organization can attend?  

Please complete this form 48 hours prior to the Council of Organizations' date to be considered by Student Engagement. All submissions are considered on a case-by-case basis. We will determine if your absence is excused.  

Recruiting

Recruitment is the process of identifying, attracting, and (possibly) selecting potential members for your organization. This is especially important for new organizations in the process of forming! 

What can recruiting look like for your organization? 

• Tabling (Involvement Fair, Category Events, etc.)  
• General Body Meetings/Informational Meetings
• Collaborating with other established organizations   

Recruiting Tips 

Have an elevator pitch about your organization 

• An elevator pitch is a brief (20-30 second) persuasive speech that you use to spark interest in what your organization does.  
• There are certain key points you should touch on when speaking to a prospective member, such as “What does your organization do?” “Why should someone join?” And “how can they get involved?” 

Meeting Spaces

Most meeting spaces & venues are reserved via the 25Live system. For venues not reservable through this system, please contact the venue manager directly.  

For more information:   

• Check out our Student Organization Event Planning Resource  
• Check out the University Event Planning Guide & Policies  

Marketing your organization: 

There are many different ways to market your organization and recruit members. Here are some of the different channels available to you as an org leader:  

• Digital Signage 
  • Display event flyer or ad on the flat screen televisions across campus [review guidelines] 
  • Submit Digital Signage Request Online Form 
    • Must be completed by a faculty or staff member, such as your advisor. 
• Graphics & Printing Services 
  • Graphic design & printing of flyers 
  • Reasonable Prices 
  • Submit G & P job request form 
• Ram Roundup 
  • Weekly email sent to all-students with announcements & information about events 
  • Submit a Ram Roundup Request 
• Tabling Event 
  • Reserve tables for informational sessions or fundraisers in 25 Live under 
    • Sykes [lunch/dinner hours]
      • Will be called vending tables. 
    • Academic Quad [peak class time] 
  • Good to do at the beginning of the semester, use your elevator pitch 
  • Sign up for opportunities to showcase your org on 25Live 

• Flyers & Posters 
  • Must be approved by the designated building administrator  
  • Residence Hall -- approved by 202 Lawrence
  • Academic -- approval by the building admin & for designated bulletin board
  • Sykes Student Union: drop off 3 flyers at the Information Desk & they will hang it for you   

• RamConnect
  • Post Events  
  • Track Attendance
  • Keep Track of Membership
  • Send Communications  

• WCU Branding Guidelines - Student Affairs 
  • Click here for more information 

Hazing Prevention

Re-registration and Elections

 All recognized student organizations will complete the re-registration process in Spring 2025. This process involves multiple steps, including completing a Ram-Connect form and hosting elections.  

Your organization will need to host elections by March 31st. Your organization will need to have a President, Vice President, Treasurer, and Secretary voted upon by the general membership of the organization per the Student Organization Recognition Policy. 

• Each student must have at least a 2.0 cumulative GPA. 

• Each elected officer must be considered in good standing with the Office of Student Conduct.  

• You must also have a WCU faculty/staff advisor. 

• Each position must be filled by a unique undergraduate student, meaning that students cannot hold more than one position.  

Click here for info on how to set up elections on RamConnect. 

Stay tuned for more information - This page will be updated in the Spring 2026 semester.  

Transitions

Check out the Transition Checklist below for a guide to help with successful transition. having a smooth transition from one executive board to the next is important for continued success in student organizations

Transition Checklist